What should I do before I arrive?
To make sure we can let you in, give you your keys, and let you stay at Xenia, there are a few things which need to be done pre-arrival.
First read the Welcome letter you received with the accommodation offer and the Warden welcome letter to Xenia. There is lots of information there and the pre-arrival procedures are detailed in such letters. In a nutshell you need to book your arrival slot, complete your eHalls induction, register for Xenia in eHalls, print the arrivals documents, and upload your photo. Unless all of this is done we may not be able to let you in to Xenia as soon as you arrive, so don't forget!
What happens when I get to Xenia?
Upon arrival, you will be greeted by the Hall supervisor and wardening team in the reception area. At check-in, you will be issued your room key, kitchen cupboard key and a swipe card to give you access to the hall. All we need is your signature and the letter or email from the accommodation office confirming your place in Xenia. Please sanitize your hands, use face coverings and keep your distance of 2 m to others as much as possible.
After checking-in, we will give you some information about our events program for Freshers' fortnight using our online platforms (see the Warden's welcome letter).
For more information about arrival procedures, visit the Imperial College page. For any queries regarding arrivals, including requests of arrivals out of the reserved slots, please email firstname.lastname@example.org.
No parking is available at Xenia. Therefore, we encourage you to use public transport. If you plan to arrive by car, you will be able to offload your belongings outside the hall but will have to immediately move your car. Someone must remain with the vehicle at all times, and be prepared to move it if required. Nearby parking is available at a fee (for example: UPark, 2 Addington Street, SE1 7RY, http://www.uparkltd.com/waterloo/).
Your room allocation is carried out by the accommodation office prior to your arrival. Unfortunately we have little to do with room allocation, so if you have any problems or queries then please contact them directly here.
What to bring?
Be realistic - don't bring too much. Remember you will only be spending 38 weeks here. Bring essentials such as your books, clothes, some bedding materials (duvet, pillow, linen), basic cooking utensils, etc... Additionally many of you may wish to bring your PC. Have a look at the Facilities page to find out what comes with the room and what is available at Xenia. If you like to listen to loud music, bring some headphones.
What NOT to bring?
There are a few things we sadly can't allow at Xenia, most of them due to fire regulations and risks. This list isn't exhaustive, for further details see the residents' handbook.
- High Power devices such as kettles, fan heaters, AC units... they overload the electricity system.
- Fridges and Freezers. Shared fridges and freezers are available in the kitchens.
- Shishas and similar smoking devices.
- Pets - not even fish.
- Weapons (including those used as sporting equipment).